POS System Costs Guide for 2025

By now, you’re likely familiar with a POS system (point of sale). For most retail businesses today, the POS system enables you to manage store inventory and staff, check out customers, accept payments, and route those funds to your bank account. It’s your retail store’s mission control. 

But POS features vary from one provider to another, and so do the POS system costs. How much does a POS terminal and hardware cost? What about the software? Are there payment processing fees? 

Shopping for a POS system can feel tedious. With hidden costs, setup fees, and unclear pricing, it’s not always easy to know exactly what you’re signing up for. 

POS systems come with both fixed and variable costs, and the price will vary depending on your provider, your business type, how many stores and employees you have, and the features you need. 

Before you decide which POS is right for you, let’s go over the factors that influence how much POS systems cost.

How much does a POS system cost?

On average, the initial cost of a POS system ranges from $0 to $2,000. This includes hardware, software, and installation fees. Then, depending on the size of your business, number of retail locations, add-ons, and sales volume, you could pay from around $500 to $1,000 a year to use the POS system.

Your total POS system cost from one POS provider to the next. Some offer free subscriptions, paid subscriptions with more advanced features, or custom pricing on a business-by-business basis. If the POS provider offers integrated payment processing, they may also charge a fee per transaction. 

Transaction fees are an important variable cost to be mindful of. Some POS systems with integrated payment processing charge a percentage, a flat rate fee, or a mix of both. Depending on the types of payments you accept and how many transactions you process through your POS system, your monthly costs will change.

Shopify POS system costs at a glance 

💡 Shopify POS Total Cost of Ownership Advantage:

According to a recent study conducted by EY, which analyzed transactional data from over 3,800 businesses and surveyed senior leaders at more than 600 retail organizations and agencies, Shopify POS delivers 22% better TCO on average compared to competitors. 

Shopify’s unified POS and ecommerce platform eliminates costly integrations, reduces maintenance expenses, and enables faster implementation times—giving you better cost efficiency and ROI. The findings are based on extensive market research focusing on middle-market and enterprise retailers, including in-depth interviews with digital solutions agencies and senior EY advisors who support large-scale POS implementations.

Factors impacting POS system costs

The cost of your POS system will vary depending on how much you need to spend on the following three factors:

POS software costs

When you’re shopping for POS software, ensure it has the built-in features you need to run your business, like inventory management, reporting and analytics, and integration with your ecommerce platform. 

Most point-of-sale software often has either a monthly or annual fee, as well as different subscription tiers at different price points. Pricier software plans typically come with more advanced features.

For instance, an ecommerce merchant on Shopify’s Basic plan gets Shopify POS software for free—it’s included in their plan ($39 per month, or $29 per month for annual billing) and gives them the tools they need for occasional in-person selling via pop-up shops or kiosks at events. 

Alternatively, merchants with permanent brick-and-mortar stores who need more advanced features, like reporting and analytics or greater control over staff and user permissions, can sign up for Shopify POS Pro for $89 per month (or $79 per month paid annually), per store location.

💡 PRO TIP: Shopify POS integrates your online and retail store data into one back office—including customer data, inventory, sales, and more. View easy-to-understand reports to spot trends faster, capitalize on opportunities, and jumpstart your brand’s growth.

POS hardware costs

You can buy, lease, or rent POS hardware, depending on your needs. For instance, if you want to open a pop-up shop, you can rent Shopify POS hardware to accept card payments, without sinking funds into hardware you don’t want to keep. But the hardware you need depends on your store’s setup.

📌 GET STARTED: Ready to start shopping for point-of-sale hardware? Head to the Shopify POS hardware store to shop for hardware designed to help you check out customers at the counter, curbside, and everywhere in between.

POS terminal

Your first decision is whether you want to go with a legacy POS system or a mobile POS (mPOS) system that can be installed onto an iOS or Android tablet or smartphone. Mobile POS systems take up far less counter space than a legacy POS system and can be moved around the store to serve customers wherever they are. Mobile POS stands may also include a swivel to have the touchscreen face customers (known as a customer-facing display).

Or you can opt for a mobile point-of-sale like Tap to Pay to quickly and easily process in-store transactions with a compact POS device. 

Cash drawer and card reader

While contactless payments are on the rise, you may want to invest in a cash drawer, as well as a credit card reader that takes tap, chip, swipe, and PIN payments. This ensures you can accept all payment types and always make the sale.

With Shopify, cash drawers cost $129 or $139, and Shopify’s card readers cost $49 or $349, depending on the model you choose.

Receipt printer

A survey from Green America found that 89% of US consumers want retailers to offer both print receipts and digital receipts sent via email. With that in mind, you might want to purchase a receipt printer and printing paper. This way, you can give shoppers the proof of purchase they prefer. 

Depending on whether you want a Bluetooth, Wi-Fi, or wired receipt printer, they can cost between $249 and $369.

💡 PRO TIP: Sending digital receipts via email is a great way to organically collect customer contact information at checkout and build an email list to fuel your email marketing. Just make sure they’ve opted in to hear from you before sending them anything.

Barcode scanner

You may also want to consider purchasing a barcode scanner. These help you check out customers, count your inventory, and more. But if you want to have a minimal setup, Shopify POS turns your tablet or smartphone’s camera into a barcode scanner and saves you from purchasing another piece of hardware (you’ll just need to grant it access to your device’s camera).

Barcode scanners can cost between $199 and $289.

📚 FURTHER READING: 1D and 2D barcode scanners can read different types of barcodes. Not sure which is right for your store? Read our barcode FAQ to get up to speed, and try our free barcode generator to test drive barcodes today.

Payment fees 

In addition to POS hardware and software costs, you also need to budget for debit and credit card processing fees. Some POS systems come with integrated payment processing, while others require you to manage separate contracts, fees, and payments with a third-party provider. 

Choosing a POS system with integrated payment processing simplifies your monthly costs, streamlines the customer experience, accelerates payouts, and reduces inaccuracies in your reporting due to human errors. Integrated payments also mean you’ll spend less time reconciling charges. 

Contrarily, when you partner with a third-party to handle payment processing, you’ll have to manually reconcile payments accepted from your card reader with your POS system, and it may take longer to receive payouts. 

Before you choose a payment processor, understand what you’re signing up for. Be mindful of any long-term commitments or monthly fees. Also, make sure the payment provider’s transaction pricing is clear and straightforward.

💡 PRO TIP: Shopify Payments is included in all Shopify POS plans, no sign up or setup fees required. Control your cash flow better and pay the same pre-negotiated rate for all credit cards—2.7% + $0 for the Basic plan and 2.4% + $0 for the Advanced or Plus plan.

“The POS software itself, along with the hardware, is really easy to use. Instead of troubleshooting our card readers, checkout is much smoother. We’ve shaved off a good 10 to 20 seconds off each transaction, which adds up to big efficiency gains when you operate at our scale.” 

Payment transaction fees

Payment transaction fees are a percentage, fixed, or blended fee charged by the payment gateway provider for processing a transaction. Some payment service providers have variable transaction fees depending on the payment method the customer uses, while others charge a fixed rate. 

We recommend opting for fixed rates. They’re consistent, predictable, and easier to plan around. Fixed rates also give you peace of mind to accept all payment methods without risking any surprises on your next payout—no matter how much you sell.

Transaction volume 

The amount you pay each month in transaction fees depends on the number of orders you process at your point of sale.

One-time costs

When evaluating POS solutions, look beyond annual subscription fees to understand the true financial impact. A solution's initial price point often tells only a small part of your overall total cost of ownership (TCO). Based on findings from EY’s POS Market Report, the following analysis examines one-time costs retailers face when choosing a POS solution. 

Implementation and integration

As retailers expand their operations, they often face increasing complexity in POS implementation and integration costs. This is due to the growing number of backend systems that need to be connected and integrated seamlessly.

Enterprise retailers face particular challenges when introducing a new POS system. The process requires extensive coordination across complex system configurations, customization requirements, testing phases, quality assurance processes, and compliance standards. Total implementation costs can run into the hundreds of thousands and take between 6 and 12 months.

Shopify's unified system simplifies this entire process by seamlessly connecting ecommerce and POS solutions while minimizing integration complexity with your broader tech stack. Our natively compatible platform delivers:

• 20% faster implementation than competitors
• Quick scaling to additional locations
• 13% lower implementation and integration costs

Training and onboarding

The success of your new POS depends on good training and onboarding. These costs vary with POS complexity, staff size, and training approaches. 

But, user-friendly platforms like Shopify POS minimize the investment by reducing training requirements for permanent staff, seasonal workers, and management. A general estimate for training breaks down to:

• Small business (5–10 staff): $200–$1,000.
• Medium business (10–50 staff): $1,000–$5,000.
• Enterprise (50+ staff): $5,000–$10,000+

Shopify POS has proven to reduce upfront training and onboarding costs by 21% per retail store, while requiring minimal training time for basic functions. This leads to faster results, better employee experience, and smoother integration with existing Shopify systems.

Data migration

Switching POS solutions comes with significant transition costs, largely determined by how long it takes, how complex the data migration is, and how long you need to run both old and new systems simultaneously.

Retailers who switch to Shopify POS report faster implementation and launch times than other solutions. The platform cuts data migration and transition costs by 53%, minimizes the time spent running parallel systems, and simplifies the entire migration process.

“In a period of rapid growth, the ability to set up and control a store’s POS system with a single click was a game-changer. It allowed us to open 60 new locations in a year.”

Ongoing costs

To understand your total cost of ownership, you have to include ongoing fees. Traditional solutions frequently mask these costs, whether through custom development needs, maintenance requirements, or complex integrations. 

According to EY's POS Market Report, retailers using Shopify POS report 16% lower ongoing costs on average through three key areas.

Software subscription and maintenance costs

Every POS system comes with recurring software costs, but the amount varies dramatically based on features, service levels, and most importantly, system architecture. 

Modern, well-designed solutions require less maintenance and technical support, which lowers long-term expenses. Shopify POS offers a robust, low-code architecture that minimizes the need for complex maintenance and support. Retailers using other platforms typically spend 33% more on annual software subscription and maintenance costs compared to Shopify POS.

Middleware costs

One of the biggest hidden costs in traditional POS systems comes from middleware, or the software needed to connect your POS with other business systems like your ecommerce platform. These expenses include not just the software itself, but also the ongoing maintenance and technical support needed to keep everything running smoothly. 

Shopify eliminates these costs by unifying POS and ecommerce on a single platform. The native integration makes Shopify POS up to 47% more cost-effective for annual middleware expenses, with users spending 37% less than those using competitor platforms on average.

Third-party support costs

Traditional POS systems often trap retailers in a cycle of expensive developer dependencies, requiring support even for basic feature additions. Shopify POS breaks this pattern with robust native features and a comprehensive app ecosystem.

Business users can customize their setup and add new features through intuitive tools and over 8,000 pre-built applications, while technical teams benefit from a developer-friendly architecture that makes custom work more efficient. On average, retailers using other platforms spend up to 8.5 times more on annual third-party support compared to Shopify users.

When all sales are coming through Shopify, you don't have to maintain the integrations required when you use different systems to manage each channel. We can re-invest where it matters: delighting customers with impeccable products and service, and growing the business.

Things that cause POS costs to fluctuate

Depending on the POS you choose, there are other factors that can affect its cost. Here’s a checklist of things to consider when shopping for a point-of-sale system.

Number of POS terminals 

Some POS systems charge merchants per terminal (also referred to as a cash register). Depending on how many stores and employees you have, that can get expensive—especially if you want to equip store associates each with their own POS terminal to ensure they serve customers efficiently. 

For example, let’s say you have two stores and eight employees (four at each store). To equip each of your staff with a POS terminal, you need to commit to a monthly recurring payment of $40 per register—that’s $320 per month excluding the cost of your monthly plan and one-time hardware costs.

$40 per register x 8 employees = $320 per month 

When you pay per POS terminal, you tend to spend more per month. 

💡 PRO TIP: Paying per register is usually more expensive than paying per location—even for merchants with multiple store locations. Do your due diligence when researching POS system pricing models to ensure you’re getting the most value for your money.

Number of store locations 

While some POS providers charge per register or terminal, others—like Shopify POS Pro—charge a fixed rate per store location. This is especially beneficial if you want to have more than one POS terminal in your store. 

When you pay per location, you can have an unlimited number of POS terminals without paying additional fees. You’re not charged to add more users or to install your POS software onto additional tablets or smartphones. 

Let’s continue with the same example. With Shopify POS Pro, you pay $89 per month per store location. Excluding one-time hardware costs, you can equip both stores and your eight staff with a point of sale for $178 per month. 

$89 per month x 2 store locations = $178 per month 

Or choose the annual billing plan ($79 per month) and it works out to $158 per month.

📌 GET STARTED: With Shopify POS, you pay one fixed monthly rate per store location. Download the Shopify POS app onto as many devices as you want and turn any smartphone or tablet into a POS terminal at no additional cost.

Number of users

Some POS systems will restrict the number of user accounts that can log in to each POS terminal. Some plans may come with only one user license, while others offer unlimited users. Ensure that the POS you choose will let you create as many staff logins as you need to keep your store running smoothly. 

At Shopify, we understand your business is dynamic. As it expands, so will your team. We want you to have all the tools you need to grow your business. That’s why our POS pricing allows you to add unlimited users at no extra charge.

Product catalog 

Some POS systems let you sell an unlimited number of products, while others will give you a maximum number of SKUs to sell depending on the pricing plan you choose. With Shopify, you can add an unlimited amount of products and variants to your POS with both our Basic and Pro plan.

Features 

Most POS providers offer several different tiers of their product. More expensive pricing plans typically come with a more comprehensive set of features. It’s important to know what features you need to run your business effectively and to ensure the POS plan you choose includes those features. 

When researching POS systems, be sure to see if the point-of-sale comes with reporting and analytics, inventory management, marketing, customer loyalty programs, and employee management capabilities. Some POS systems don’t include important features, forcing you to pay more to get them.

Add-ons and apps

Essential features for accepting payments, managing inventory, viewing reports, and building a customer database should come natively with your POS system. 

But for functionality beyond the essentials, add-ons or apps made by third-party developers can be a cost-effective way to add new functionalities, experiment with new tactics, and explore new ways to grow your business. 

While some apps are free, you need to pay to use others. Depending on the apps you choose, that can impact how much you pay for your POS on a monthly basis. 

💡 PRO TIP: Download apps built by our trusted partners in the Shopify app store to customize your POS system’s capabilities for your business's unique needs.

Things to consider before buying a POS system

Aside from how much a POS system costs and the features it has, there are other things you should factor into which point-of-sale provider you partner with.

Contract length

Most POS systems come with either monthly plans or annual contracts. Monthly plans are flexible and give the merchant more control, whereas annual plans might lock you into a legally binding agreement that is non-refundable and non-cancellable unless you pay a break fee. Be sure to read the fine print of your agreement and know what you’re signing up for! 

With Shopify, we let you try the POS for free before making any commitments. Use the point-of-sale and test out its features. When you’re ready, you can turn on Shopify POS Pro for just $89 per month. If you aren’t satisfied, you can cancel your monthly plan at no cost. 

In-person and online selling

Shoppers don’t just shop online or in-store. They shop using a mix of both channels. DTC merchants who unify their online and offline shopping experience will build better relationships with customers and unlock growth that single-channel merchants can’t.

Oftentimes when a merchant uses two systems to manage online and in-person selling, transaction, inventory, and customer data are siloed by channel and their reports don’t reflect the truth. If someone buys a product in-store, does that transactional data flow into your sales reports? Will inventory levels adjust in real-time as products are sold, returned, or exchanged online and in-store? 

Some POS systems allow you to integrate your POS system and ecommerce platform by using an integration partner. Unfortunately, those integrations don’t fully unify your channels. After all, it’s still two different systems with entirely different features, built by two different companies. 

But with Shopify, you can start, market, manage, and grow your business everywhere your customers are, from the same powerful platform.

• Launch a beautifully branded website fast with easy-to-use themes and templates. 
• Convert more traffic into sales with the best-converting checkout on the web. 
• Sell internationally in just a few clicks. 
• Unify your sales channels: social media, your online store, online marketplaces, retail stores, and more.
• Offer fulfillment methods like in-store pickup at checkout. 
• Fuel your marketing with customer profiles that combine online and in-store purchase history. 
• Manage your store and warehouse inventory in the same place. 
• Make informed decisions using reports that unify data from your website and POS system. 

Retailers who unify their in-store and online sales on Shopify report an 8.9% average GMV uplift. This is driven by integrated inventory management, improved productivity, and enhanced marketing capabilities, all powered by Shopify’s unified commerce ecosystem.

Ease of use 

Some POS systems are more intuitive to use than others. Make sure you like the POS system’s workflows and that you can customize it to better match your preferences.

While ease of use doesn’t factor into a POS system’s costs, it will absolutely impact your team’s productivity. If a POS system feels complicated, it will take longer to train staff on how to use it, and can make in-store operations take longer than they have to. 

We recommend starting a free trial to test the point of sale and see whether or not you and your staff enjoy the product. 

Room to grow

Some POS systems are better for small businesses, while others are focused on larger enterprise customers. But you want a POS system that can support your business's growth, no matter how big you get. 

With Shopify, you get all the tools you need to grow your business, no matter how big or small you are. Allbirds, for instance, started small with Shopify and has grown into a world-renowned public company, valued at more than $4 billion.

Customer support

When you need help, you want a POS system with support you can count on. Find out what kind of support is included in your plan, what its operating hours are, and what channels you can use (email, live chat, or phone). 

If you have both a physical and online store, business never stops. We recommend choosing a POS provider that offers around-the-clock support and can help you at any time.

With Shopify, you can find answers in our Help Center or contact our support team 24/7 by email, phone, or live chat (even at 3 a.m., before you launch your big promotion). 

Help from experts

Sometimes, you need to get help from an expert. Whether you need help with marketing, merchandising your store, or switching from another system to Shopify POS, you can hire a certified freelancer or agency through Shopify Experts.

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How much does Shopify POS cost?

You might be wondering how much Shopify POS costs. We offer two POS plans: Shopify POS Lite and Shopify POS Pro. 

Shopify POS Lite

Shopify POS Lite is included with all Shopify plans and is best for on-the-go sales and opening temporary stores like pop-up shops. Shopify plans start from $39 per month. If you’re already selling online with Shopify, you can start using Shopify POS Lite to sell in-person right away, at no cost. 

Shopify POS Pro

Shopify POS Pro is an add-on subscription for $89 a month that unlocks additional features of your POS. If your retail business has several locations, multiple tiers of staff, a large product catalog, or high sales volume, consider upgrading to POS Pro. The advanced monthly subscription fee gives you faster workflows for inventory management and checkout, greater control over staff permissions and access, and deeper reporting and insights into your business.

📌 GET STARTED: Learn more about Shopify POS plans, features, and pricing.

Shopping for POS systems: the best bang for your buck

Your POS system is your retail store’s mission control, and there are numerous factors that determine how much it will cost.

After reading this post, hopefully you have a rough estimate of how much a POS system costs, but these numbers will fluctuate from one POS provider to another. We encourage you to research your options to find the point-of-sale that has everything you need and fits your budget. 

Shopify POS offers not only cost savings but also significant revenue growth opportunities. With a 22% better TCO and an average GMV uplift of 8.9%, Shopify delivers immediate and long-term value for retailers, helping you reinvest savings into strategic initiatives.

Additional research and content from Alexis Damen.